Administrative Assistant

Gravity IT Resources

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Job Type: Administrative Specialist
Location: Deerfield Beach, FL (3 days hybrid onsite)
Job Type: Contract

Job Description: Assignments:

• Provide advanced, diversified, and confidential administrative support for the VP, AVP, Director, and Program Team.

• Manage several active calendars of appointments and meetings; arrange meetings and department functions including special events.

• Manage Meeting Agendas and assist in PI Planning

• Handle travel arrangements (air, hotel and rental car) for Director, Management, Associates, as requested.

• Aid in multiple accounting functions as needed.

• Greet visitors and coordinate vendor needs as requested. Job Requirements

• 1-3 years work experience working in a support or administrative role in a fast-paced environment required.

• Working knowledge of Microsoft Office 365 to include Word, Excel, PowerPoint and Outlook, Teams or other web-meeting applications, with the aptitude to learn and operate database-type programs.

• Proficient in drafting correspondence, proofreading, and maintaining an organized system for filing correspondence, documents and records. 

• Working knowledge of Accounts Payable functions, including processing, verifying, coding and reconciling invoices, including P-Card charges.

• Previous event planning experience preferred.

• Must be able to maintain a high level of confidentiality.

Our ideal candidate will:

• Enjoy being a team player and have strong time management skills and the ability to successfully handle multiple priorities by demonstrating initiative and follow-through on assignments.

• Be process improvement driven, open to learning new systems and applications.

• Demonstrate sound judgment and ability to handle issues diplomatically.

• Exhibit excellent phone/email etiquette, professional demeanor, and ability to screen phone calls and emails effectively.

• Maintain a flexible schedule to assist others and adapt to changing priorities, able to work overtime when needed due to business needs.

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