HR Executive Assistant

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Executive Assistant – HR
Location: Remote (EST)
Contract

The Executive Assistant for Human Resources will provide administrative support to the HR executive team, specifically the head of Total Rewards. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.  The Executive Assistant reports directly to the head of Total Rewards. 

Essential Job Functions and Responsibilities 
These may include but are not limited to: 

• Partner with members of the Human Resources team to organize and maintain departmental activities, including meetings, budgets, contracts, expenses, annual goals, project deliverables, employee activities, and follow-up with various items.
• Maintain the Head of Total Rewards calendar and coordinates logistics for HR meetings, including audio/visual needs, agendas, presentations, etc.
• Partner with other members of the Total Rewards team and Finance teams to maintain the departmental activities, including budgets, contracts, expenses, annual goals, project deliverables, employee activities, etc.
• Compile expense receipts, and accurately and thoroughly complete and submit expense reports for reimbursement using the expense reporting system, and reconcile credit card statements. Support team with domestic and international travel coordination.
• Complete all company-required training and standard operating procedures.
• May provide occasional coverage to other Assistants and the reception desk as needed. Other duties as assigned. 

Required Education and Experience: 

• Bachelor’s or Associate degree plus a minimum of 5 years of experience, (an equivalent combination of experience and education may be considered).
• Strong proficiency with and in-depth knowledge of Adobe and MS Office, including Outlook, Excel, Word, and PowerPoint.
• Working experience with UKG, Concur, and SharePoint platforms preferred. Excellent organizational skills, attention to detail, and good judgement.
• Strong written, verbal, and interpersonal communication skills.
• Advanced skills with calendar management, scheduling, project meeting and execution, preparation of executive level presentations, travel and expense report administration.
• Experience in working with senior-level executives within and outside the company, as well as experience with vendors and other visitors.
• Ability to analyze risks and escalate to management, as necessary, for further evaluation or approval.
• Demonstrate flexibility by responding to unanticipated & complex issues. Ability to exercise discretion and judgment regarding highly confidential internal and external information and materials.
• Demonstrate a professional demeanor and a positive attitude.

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