IT Portfolio Coordinator

Gravity IT Resources

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Job Title: IT Portfolio Coordinator  
Location: Deerfield Beach, FL
Job-Type:  Direct Hire  
Referral Bonus: +/- $1,000
Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S.

Our client is a $18B, Fortune 200 company in the automotive retailing, distribution, and services industry. They are currently ranked in the Top 20 companies to work for in the US by Fortune Magazine, Top 20 best companies for diversity and have an amazing work culture and impressive long-term growth prospects.

Job Description:

This role will be responsible for admin activities for SETF BU IT and assisting as a portfolio coordinator for the SETF BU IT portfolio.
In the admin / portfolio coordinator role will be responsible for:

  • Provide administrative and process support to the SETF BU IT
  • Assist with the governance of SETF BU IT processes to ensure they are followed
  • Create IDM, ServiceNow, move requests and security requests for new non-associates · Provide assistance to Project Managers / Scrum Masters (tools, methodology and process questions)
  • Assist Project Managers in Financial Forecasting and variance reviews
  • Acts as contact person for the SETF BU IT Directors and above, as needed
  • Perform administration tasks, as needed including
  • Prepare various reports
  • Take minutes and perform follow up
  • Schedule and coordinate meetings, as needed for SETF BU IT events
  • Run status reports and facilitate status meetings
  • Process staff augmentation invoices and code for Manager approval
  • Assist with Financial data entry and/or reporting
  • Assist with project invoice and accrual tracking
  • Coordinator and contact point for recruiting with staffing partners for various roles
  • Train and/or onboard SETF BU IT project manager / scrum master / business analyst / data analyst staff as needed on SETF BU IT processes, procedures, and tools
  • Participate in roadmap initiatives, as requested
  • Assist with preparations and communications supporting the project funding & approval process
  • Create and maintain Microsoft SharePoint SETF BU IT sites utilizing existing templates and processes
  • Perform Project Coordinator role on smaller projects


  • Bachelor’s degree required
  • 2+ years of experience performing project management administrative tasks
  • Advanced skills with Microsoft Word, Excel, Power Point, Microsoft, and Project
  • Executive communications and presentation skills required
  • Able to communicate effectively across a variety of audiences
  • Ability to manage multiple tasks and effective at personal time management

Nice to Have Requirements:

  • Experience with project resource planning and financial forecasting is a plus
  • Knowledge of ServiceNow or comparable portfolio management tools a plus
  • Ideal or a plus has the Certified Associate in Project Management (CAPM) or Professional Project Management (PMP) certifications

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