Executive Assistant

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Job Title: Executive Administrator – Chief Technology Officer
Type: Contract-to-Hire
Location: Charlotte, NC
Schedule: 5 days onsite

Summary
Our client is seeking an experienced Executive Administrator to provide high-level administrative and operational support to the Chief Technology Officer (CTO) and their direct reports at the company’s Charlotte headquarters.
This is a full-time, on-site role (Monday–Friday, 8:30 a.m.–5:30 p.m. ET) focused on calendar management, meeting coordination, executive communications, reporting, presentation development, and general administrative oversight. The Executive Administrator will serve as a trusted partner to the CTO, ensuring day-to-day activities are well-organized, priorities are managed effectively, and leadership is fully supported.

Responsibilities
Executive & Administrative Support

• Provide comprehensive administrative support to the Chief Technology Officer and select members of the Technology leadership team
• Act as a key liaison between the CTO, direct reports, and internal stakeholders
• Handle confidential information with discretion and professionalism

Calendar, Meetings & Coordination

• Manage complex calendars, scheduling meetings across multiple time zones
• Coordinate leadership meetings, team meetings, and ad hoc sessions
• Prepare meeting agendas, pre-reads, briefing materials, and follow-up notes
• Track action items and ensure timely follow-through on deliverables

Microsoft Office & Document Management

• Create, edit, and format professional documents, reports, and correspondence using Microsoft Word
• Develop executive-level presentations and leadership decks in PowerPoint
• Build and maintain reports, trackers, and summaries in Excel
• Manage document organization, version control, and filing systems

Technology Enablement & Process Improvement

• Leverage technology to streamline administrative and executive support processes
• Identify opportunities to improve efficiency through automation, workflow optimization, and AI?assisted tools
• Partner with the Technology organization to adopt and enhance collaboration platforms, reporting tools, and executive productivity solutions
• Support the CTO’s vision by continuously improving how administrative work is performed using modern, scalable technology

Reporting & Presentations

• Compile operational, staffing, and departmental reports for leadership review
• Assist with preparation of executive presentations for leadership meetings, board reviews, and internal communications
• Synthesize information from multiple sources into clear, concise summaries

Department & Leadership Support

• Support administrative needs across the Technology organization
• Coordinate onboarding logistics for new team members
• Assist with department-wide communications, meeting logistics, and event planning
• Help streamline administrative processes and improve efficiency across the executive office

Qualifications
Required

• Proven experience as an Executive Administrator, Executive Assistant, or Senior Administrative Professional
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Demonstrated experience managing executive calendars and coordinating meetings
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor with the ability to interact confidently with senior leadership

Preferred

• Experience supporting a CTO, CIO, or technology leadership team
• Background in a corporate, IT, or technology-driven environment
• Experience preparing leadership-level reports and presentations
• Familiarity with standard administrative tools and collaboration platforms (Teams, SharePoint, etc.)
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• Comfort using and adopting new technologies, including automation tools, AI?enabled productivity solutions, and modern collaboration platforms
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• Interest in continuous improvement and applying technology to solve administrative and operational challenges

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Equal Employment Opportunity Statement
Gravity IT Resources is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. All employment decisions are based on qualifications, merit, and business needs.