Event Specialist

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Event Specialist
Location: Remote

The position requires supporting the management of comprehensive event lifecycles, from planning through post-event analysis, while collaborating with cross-functional teams on marketing, content, and vendor relationships. 

Pre-Event
• Support booth/sponsorship logistics: contracting, floor plan review, furniture and AV orders, shipping coordination.
• Assist with vendor and contractor management (booth builders, staffing agencies, swag/print vendors).
• Coordinate run-of-show documents, staffing schedules, and packing lists for each event.
• Support pre-event promotional logistics (booth signage, meeting scheduling tools, attendee outreach lists) in partnership with Marketing.

On-Site
• On-site booth setup, breakdown, and day-of management as needed.
• Staff coordination and on-site point of contact for vendors and venue staff.
•  Troubleshooting logistics issues in real time (shipping delays, AV, staffing gaps).

Post-Event
•  Support reconciliation of invoices and budget tracking against approved event budgets.
•  Assist with lead capture data handoff to Marketing/Sales Ops.
•  Contribute to post-event recap documentation (what worked, what to improve for next cycle).

Deliverables
•  Event budget (one per event), kept current through event close.
•  On-site staffing and run-of-show schedules.
•  Post-event recap summary per event, delivered within [X] business days of event close.

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Equal Employment Opportunity Statement
Gravity IT Resources is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. All employment decisions are based on qualifications, merit, and business needs.